How to make a signature in Word

⏱ 4 min read·Updated June 2026·Word 365, 2021 & Mac

Adding a handwritten signature to a Word document takes two minutes. First create the signature image below, then insert it and — optionally — turn it into a reusable block.

1

Create your signature image

Create your signature below and download the transparent PNG. To draw freehand or upload a photo of a wet signature, use the full Signature Maker.

Sophie Martin
2

Insert the image in Word

Place your cursor where the signature should go. Go to Insert → Pictures → This Device and select your PNG. Drag the corner handles to resize it so it sits neatly above your typed name.

What you'll see

The Insert Picture dialog is the standard file browser. Once placed, the image shows round corner handles and a Picture Format tab appears in the ribbon for resizing, text wrapping and transparency.

3

Add a signature line (optional)

For a formal layout, go to Insert → Signature Line and fill in the signer name and title. Word adds an X line you can place your image above. This is a visual signature line, not a certificate-based digital signature.

What you'll see

The Signature Setup dialog asks for the suggested signer’s name, title and email. Word then drops an “X” line with those details into the document — a visual line for printing or email, not a certificate-based signature.

4

Save as a reusable Quick Part

Select the image plus your typed details, then choose Insert → Quick Parts → Save Selection to Quick Part Gallery. Next time, insert the whole block in one click.

Sending it by email instead?
Generate a full HTML email signature with your photo and links.
Open the generator →

Frequently asked

Is this a digital signature in Word?

It is a handwritten signature image inserted into the document. Word also offers certificate-based digital signatures (Insert → Signature Line → Microsoft Office Signature Line) for cryptographic signing — that is a different feature and requires a digital certificate.

How do I make the background transparent?

Download the transparent PNG from the Signature Maker. If you already inserted an image with a white box, select it and use Picture Format → Color → Set Transparent Color in Word.

Can I do this on Word for Mac?

Yes. Insert → Pictures works the same way; the Signature Line feature is under Insert as well, though the exact wording can differ slightly by version.